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Exclusive to MO-TECH clients

IT management dashboard for the whole business on one screen

The dashboard shows who has each computer, which subscriptions are active, who uses AI tools and what it costs this month.

Book a demo 050-8271299
Live data from the API Equipment · Employees · AI · Software CSV export
What's inside

Six modules on one screen

Information that is scattered today across Excel files, emails and vendor admin portals comes together on one screen and updates automatically.

01

Equipment and lifecycle

Every item gets an asset tag. You see exactly what you have, who has it and when it is time to replace it.

  • Model, brand, serial number and assigned employee
  • Lifecycle status light: new, watch list, due for upgrade
  • An alert before the warranty runs out
  • Location and status: in use, in stock, in repair, on loan
02

Employee card

One card per employee: the equipment they hold, the tools they use and what it all costs per month.

  • Monthly cost per employee, broken down by tool
  • every piece of equipment they hold, and the age of the oldest item
  • Flagging employees who have not been assigned equipment yet
  • Onboarding and orderly offboarding, from the same card
03

AI tool cost and usage

The module connects to vendor APIs and measures each user's actual usage.

  • Monthly cost in real time, subscription versus usage
  • License utilization: active, dormant, unused
  • Breakdown of heavy, medium and light users
  • API keys and credits, with an alert before they expire
04

Software and subscriptions

A list of all the software and subscriptions in the organization, including old subscriptions that are still being billed.

  • Status: active, trial, canceled
  • A category for every tool: security, communication, management
  • Renewal dates, with an alert before the next charge
05

Domains

All your domains in one place, synced with the service that manages them, with an alert before they expire.

  • Linking to Google Workspace or Microsoft 365
  • Each domain's renewal date
06

Mailboxes

Who has a mailbox, which shared mailboxes are active and which licenses you can close this month.

  • User mailboxes, shared mailboxes, groups, aliases and resources
  • A departing employee's license is closed and stops billing
The module that pays for itself

Finding AI licenses that are not in use

The dashboard compares the number of seats you pay for with actual usage via the API, and flags which seats can be closed.

  • Dormant licenses: Who you are paying for without them logging in, and how much you can cut
  • Credits about to expire: Usage forecast before the expiration date
  • Subscription vs. usage: Precise allocation, including a partial month
  • Month over month: Where the spend is going compared with last month
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License utilization, for example LIVE

This is how a single tool looks inside the dashboard

Paid licenses42
Active users30
Dormant licenses12
Heavy / medium / light usage8 / 9 / 13
Actual utilization71%

In this example, 29% of the paid licenses are not in use. You can cancel them and stop paying for them from the next bill.

What you get

Four decisions the dashboard helps you make

Who to upgradeThe lifecycle traffic light shows which computers need replacing, so you can plan the replacement in advance.
What to cancelSubscriptions and seats that nobody uses, flagged in one list.
What an employee costsThe monthly IT cost per employee, including AI tools. This number goes into the budget and into hiring plans.
What's about to expireCredits and licenses about to expire unused, with an alert while there is still time to use them.
FAQ

Common questions about the dashboard

What does the dashboard show?+
Six modules in one place: employee equipment with lifecycle and warranty, an employee card with their monthly cost, AI tool costs and utilization in real time against the API, software and subscription inventory, domains and mailboxes.
How does it save money?+
The dashboard flags seats you pay for that nobody logs into, credits about to expire unused and equipment that has reached end of life. You see this during the month and cancel before the next bill.
Do I need to install anything?+
No. The dashboard is hosted by us or in your environment and connects to the services you already have. We set it up, fill in the data and maintain it.
Who gets the dashboard?+
Clients of our managed IT services, as part of the service. If you're thinking about moving to us, book a demo and we'll show it to you on sample data.

Want to see the dashboard?

Equipment per employee, AI tool usage, license utilization and monthly budget, on one screen.

Book a demo WhatsApp 050-8271299